ADMISSION POLICY & PARTICIPANTS REGULATIONS

 3ADP01: Admission Policy & Participants’ Regulations
 

1.0 ADMISSIONS POLICY

1.1 Admission to the Institute shall be regulated by the Business Council through the Director of Operations, Country Business Managers, and Course/Programme Directors. Participants shall be admitted to courses on condition that their general education is adequate for their proposed courses of study.

1.2 Criteria for admission shall be spelt out in the various courses/Programmes in the respective Departments.

1.3 As a general rule, applicants from BLS countries will be given first preference.

2.0 ADMISSION PROCEDURES

2.1 All courses are advertised six weeks before commencement. No applications will be considered after the deadline except under very exceptional circumstances.

2.2 Application forms are obtainable from the Assistant Registrar’s in all the campuses.

2.3 Participants shall be admitted into courses only when there is written proof of sponsorship.

2.4 No participant shall be admitted to any course/programme a week or more after its commencement. Any exception to this regulation must have written consent of the Head of department and will be subject to approval by the Registrar of Country Director.

2.5 A participant is expected to attend all classes prescribed for a course/programme. All assignments whether group or individual must be completed.
 

2.6 A participant who is unable to attend classes due to illness should notify the Head of Department as soon as possible. Participants should submit Doctor’s sick notes to the Administration as evidence of been sick.

2.7 Tuition fees or part therefore can only be refunded to participants who withdraw on medical grounds or family bereavement.

2.8 As a general rule no course or programme shall commence with fewer than (10) participants.

2.9 IDM reserves the right of Admission, Postponement and Cancellation of course

3.0 GENERAL PARTICIPANTS’ REGULATIONS

3.1 The Business Council shall be the final authority for the interpretation of these regulations.

3.2 The Business Council reserves the right to alter, amend, cancel, suspend or replace any of the regulations.

3.3 The Council has the power the exempt a participant from any of these regulations.

3.4 A participant, who has started a programme/course of study following one set of regulations, shall not be affected by any regulations subsequently adopted by the Council unless agreed to in writing by the participant.

3.5 There shall be academic regulations for each department which shall be subject to the approval of the Business Council and which shall include provisions for admission to programmes/courses and modules within a department and schemes of examinations for these programmes.
 

3.6 Definitions:

Participant: Means any person admitted for a course/programme of study conducted by the Institute.

Programme/Course:  A plan of study lasting over a specific period of time which leads to the award of a certificate of attendance, a certificate of successful completion, a certificate and a diploma of the Institute or a professional body to which the Institute is affiliated, or in collaboration with same for the purposes of offering the programme/course.

Module: A defined unit in a programme/or course.

Unit Standard: An element or outcome statements and performance criteria, and administrative information.

 A statement of outcomes of learning assessed, the type and quality of evidence that represents performance worthy of the award of credits, and the contexts in which that evidence should be demonstrated.

Credit value: Notional learning time to achieve repeatable performances to standard. Where 1 credit = 10 learning hours.
 

4.0 PROGRAMME/COURSES

4.1 The Institute offers certificate and diploma programmes and short courses.

 Certificate in Purchasing and Supply Management (Professional Qualification – CIPS)
 Certificate in Finance Management
 Certificate in Management
 Certificate in Human Resource Management
 International Certificate in Computer Studies (Professional Qualification- ICCS)
 Certificate in Public Administration and Management
 Certificate in immigration and citizenship

 Diploma in Health Services Management
 International Diploma in Computer Studies (Professional Qualification – IDCS)
 International Advanced Diploma in Computer Studies (Professional Studies – IAD)
 Diploma in Human Resources Management
 Graduate Diploma in Purchasing and Supply Management (Professional Qualification – CIPS)

 Project implementation and management
 Project monitoring and evaluation workshop
 Project planning and proposal / Memorandum writing
 Analysis and planning of investment projects
 Project appraisal
 Tendering and contracting in project management
 Stores management
 Purchasing and materials management
 Government accounting
 Transport management Part 1
 Transport management Part 2
 Managing employee relations seminar
 Management training for executive assistants
 Introduction to management
 

 Strategic human resource management seminar
 Public relations and the customer
 Professional business writing
 The art of public speaking
 Foundation certificate in records and information management
 Foundation certificate in computer applications
 Intermediate certificate in word processing (Word)
 Advanced certificate in word processing (Word)
 Intermediate certificate in spreadsheet (Excel)
 Intermediate certificate in Database (Access)
 Foundation certificate in ACCPAC
 Effective clinical supervision for nurse administrators
 Nursing unit management
 Certificate in counselling at the workplace
 Certificate in HIV/AIDS counselling
 Peer education in HIV/AIDS
 Occupational health and safety management
 Food safety and hygiene
 Food safety and hygiene management
 Training of Trainers
 School management
 Visionary educational leadership
 Advanced educational leadership

4.2.1 Certificate programmes/courses shall have duration of sixteen weeks (16) on full time study. Professional programmes shall follow requirements as stipulated by the accrediting bodies.

4.2.2 Diploma programmes/courses shall have a minimum duration of thirty-six (36) weeks on full time study. Professional programmes shall follow requirements as stipulated by the accrediting bodies.

4.2.3 Each programme/course shall indicate core and elective modules for the programme/course and a minimum number of credits accruable.

4.2.4 Each programme/course may be divided into parts.

4.2.5 A participant shall be deemed to have passed a part of a programme if he/she has satisfied the examiners in terms of the schemes of examination as prescribed in these regulations.
 

4.3 Assessment

4.3.1 Each programme/course shall indicate which modules must be passed before a participant may be allowed to proceed to a subsequent part of the programme or portion thereof.

4.3.2 A participant who passes part of the modules offered in one part of the course may be permitted to proceed to a subsequent part carrying a module or modules subject to the provisions in the Departmental Regulations and to schedule feasibility.

4.3.3 Evaluation of students’ performance for certificate and diploma programmes shall be based on continuous assessment and examinations.

4.3.4 The continuous assessment of each module shall be supervised by the Head of Department.

4.3.5 The weighting of continuous assessment and formal examination shall be …

4.3.6 All Examinations shall be internally and externally moderated.

4.3.7 A record of learning shall be maintained accurately and consistently for all participants and shall be used in the determination of results and awards.

4.3.8 A participant who accumulates a total of minimum credits as stipulated for a particular programme/course shall be worthy of getting an appropriate award.

4.3.9 At the end of each part of a programme/course or end of programme/course, the course director will submit the course results and a sample of …. Scripts to the Head of Department. The Head of Department shall submit the scripts to the internal moderator….external moderator.

4.3.10 The Head of Department shall submit tentative results received from the course director to the chairperson of the Board of Examiners.
 

4.3.11 The internal and external examiners shall submit independently written reports with recommendations to the chairperson of the Board of Examiners after their moderation. The chairperson shall expediently convene a meeting of the Board of examiners who shall on the basis of all data provided in respect of the programme/course determine the results.  

4.3.12 A Certificate of Attendance shall be awarded for special programmes and for those programmes whose duration is not more than three (3) weeks.

4.3.13 There shall be a Department (Board) of Examiners which shall satisfy itself and agree on each participant’s suitability for an award of a certificate or diploma in accordance with the existing regulations.

4.3.14 The Assist Registrar shall notify the candidates of their results only after the Board of Examiners have made their decision.

4.3.15 The results shall be graded as follows:
 Pass  - those who have demonstrated competence
 Credit – distinguished from the pass category by their enhanced capacity to
 Distinction – distinguished from the credit category by

4.4 Supplementary Examinations

4.4.1 A participant who has not achieved a minimum total credit for a given number of modules as provided for in the Department Regulations shall qualify for a supplementary examination in those modules as defined in the academic regulations.

4.4.2 Where supplementary examinations have been allowed, the examiners will not incorporate course work in the determination of the result of the supplementary examinations as defined in the academic regulations.

4.4.3 Supplementary examinations results will be awarded at own merits and shall not be predetermined as defined in the academic regulations.

5.0 Aegrostat

5.1 If a student is not able to sit for tests and major examinations the Board of examiners may upon written reports of examiners concerned give pass grade or require the candidate to take alternative tests or examinations.

5.2 Aegrostat certificates shall be awarded for supplementary examinations as defined in the academic regulations.

5.3 If a student is unable to attend classes due to illness or any other cause for a period as defined in the academic regulations for certificate and diploma courses and as defined in the academic regulations the Country Business Manager, on the recommendation of the course director shall decide on whether such a participant shall be allowed to continue or be withdrawn.

6.0      Misconduct & Appeals

6.1  The following shall be considered to be misconduct as defined in the academic regulations:

 Taking into the examination room unauthorised materials or items and also consulting such materials.
 Plagiarism

6.2 A candidate who is found to have infringed these regulations shall be reported to the Head of Department and appropriate action shall be taken. The invigilator shall warn the candidate that the misconduct shall be reported and the case dealt with by the authorities.

6.3 The following actions may be taking with regard to the misconduct as defined in the academic regulations:

 The candidate may be refused credit for the particular examination
 The results may be withheld
 The candidate may be suspended from writing examinations for the course for that year and be allowed to sit the examinations in the coming year.
7.0 Appeals

7.1 Continuous assessment appeals.

 First participants should discuss the concern with the Course Director.

 If the complaint has not been satisfactorily dealt with the participant may send a written complaint to the Head of department. The participant should attach relevant evidences to her submission.

 If the complaint is still not resolved the Head of Department or participant may refer the matter to the Country Programme Director.

7.2 Complaints relating to trainers/ consultants

A participant may raise concerns against the trainer/consultants about unsatisfactory teaching, missing classes etc.

 The participant should first the concern with the trainer/consultant.
 If the issues are unresolved they are to be taken up with the Head of Department and if the concerns are about the Head of Department then with the Country Programme Director.
 If the Head of Department is unable to resolve the issue he/she should refer it to the Country Programme Director and in the case of the Head of department to the Director of operations.